This section views the list of expense submissions added by the Employer from other payroll product or added manually from BrightExpenses. You can view, add, edit, delete, submit and print the manual expense submission details here.

If an expense submission is performed from other payroll product, you cannot add or delete 
expense for that submission.

• View Expense Submissions
• Add Manual Submission
• Edit Expense and Expense Submissions
• Delete an Expense or Submission
• Submit Expenses
• Print Expenses

View Expense Submissions

1. Log in to BrightExpenses. In case of a single Employer associated with the user, the Expense Submissions  page will open directly after log in. If there is more than one Employer associated with the user, the Employers page will open at first. Select any Employer to view its Expense Submissions.
2. The Expense Submissions for the Employer are listed on the Expense Submissions page along with details such as Submission Reference#, Payment Date, Source (Other payroll product or Manual), No. of Employees, No. of Entries, Total amount and Status of the submission.
3. To view a specific expense submission details, click the Submission Reference#, the expense details are displayed.

Add Manual Submission

1. On the Expense Submission page, click + Manual Submission to add a new expense submission.
2. In the Add Submission window, enter the relevant Payment Date and click Save. A submission reference number is created and you will be redirected to the Expenses page from where you can add the expenses manually.
3. On the Expenses page, click +Expense.
4. In the Add Expenses window, select the required employee(s) and enter the details as required.
   To select all employees, select the Select All checkbox.

5. Category	Sub Category	Days	Current Max/Limit
   Travel & Subsistence	Travel Vouched	x	Receipts are provided.
   	Travel Unvouched	x	Unvouched = ‘Flat rate allowances’ <= Civil service motoring and bicycle Rates does not require Revenue approval. Anything else requires ‘specific Revenue approval’, but still cannot exceed actual expenditure incurred. ?
   	Subsistence Vouched	x	Civil service subsistence rates
   	Subsistence Unvouched	x
   	Site Based Employees	x	€181.68 per Week ‘Country Money’
   	Emergency Travel	x	60 per Year @ Civil Service Rates
   	Eating on Site	x	€5.00 per Day
   	Advance Payment	x
   Remote Working Daily Allowance		✓	€3.20 per Day / Working Days 365 – (21 + 10)
   Small Benefits Exemption		x	€1,000.00 per Year

6. Select the Advanced Payment Reconciliation checkbox, if any advance payment reconciliation related submission excluding the total advance amount exist in the expense.
7. Click Save. A new expense is added.
8. The newly added manual submission is displayed in the Expense Submissions list in Not Submitted status with the details with updated No. of Employees, No. of Entries and Total amount.

Submission

1. On the Expense Submissions page, click the edit icon beside the required submission. 
2. In the Edit Submission window, modify the payment date, as required and click Save.

Expenses

1. Click the required Submission Reference to open the details and click the Edit icon beside the expense you wish to modify.
2. In the Edit Expenses window, modify the details as required.
   Select the Advanced Payment Reconciliation checkbox, if any advance payment reconciliation related submission excluding the total advance amount exist in the expense.
3. Click Save.
4. You can also add an expense from this page.
   • To add a new expense, click +Expense.
   • In the Add Expenses window, select the required employee(s). To select all employees, select the Select All checkbox.
   • Enter the details as required. For more information, refer to Add Manual Submission.
     Select the Advanced Payment Reconciliation checkbox, if any advance payment reconciliation related submission excluding the total advance amount exist in the expense.
   • Click Save. 
     A new expense will be added.

Delete an Expense or Submission

Submission

1. On the Expense Submissions page, click the delete icon beside the required submission.
2. In the confirmation window, click Delete. The submission is deleted successfully.

Expenses

1. Click the required Submission Reference number to open the details and click the delete icon beside the expense you wish to delete.
2. In the confirmation window, click Delete. The expense is deleted successfully. 

Submit Expenses

1. Click the required Submission Reference number to open the details and click Submit to perform the ROS submission. 
   

   To perform Batch Submission, select the checkbox beside the Submission Reference column.
   If you select this checkbox, all the expenses which are NOT in Submitted or Queued 
   status, will be selected for submission.

2. A confirmation message is displayed to acknowledge the successful ROS submission of the expenses.
3. On the Expenses page, click Back to view the Status of the submission on the Expense Submissions page.
4. Once the expense is submitted, it will move to Queued status. Based on the ROS response, it will then move to either Error or Submitted status.

Submission Status Details

Print Expenses

1. Click the required Submission Reference number to open the details.
2. Select the Advanced Payment checkbox if you wish to download the ERR report with the related advanced payment details.
3. Click Print to print the ERR Report with expense details.
   To download the ERR Report in CSV format, click CSV. The detailed expense report will be downloaded.
4. In the Print Preview window, you can print the ERR Report or save the same as PDF.

Click here for more detailed information from Revenues "Tax treatment of the reimbursement of 
Expenses of Travel and Subsistence to Office Holders and Employees".